Savings Calculator

Here you can enter specific information for your company and get a personalized cost comparison for any of the options available. Try different options and input different variables to see how they can affect your bottom line.

Compare the pros and cons of the different choices available for managing your expense report process. After you've seen the results from the Savings Calculator and would like more information about ExpensAble Corporate, click here.

Enter the Following Data for Your Company:

		Total number of expense reporters

		Average number of reports per person per month (average: 1 - 3)

		Average time, in minutes, required to complete each expense report (industry standard range: 45-90 minutes)

		Average time, in minutes, required to process each expense report (approve, audit, and reimburse - industry range: 20 - 35 minutes)

$		Average annual salary for expense reporters and administrators (industry range: $45,000 - $90,000) (Exclude commas)

	%	Factor for employee benefits, taxes, etc. (industry range: 20 - 35%)

Compare Your Current System to our ExpensAble Corporate Solution

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Paper Forms

Pros

Doesn't require technology
Generic pre-printed expense report forms readily available

Cons

Lengthy preparation time (handwritten, manual calculations, interpretation of form)
High error rates possible (calculation errors, illegible handwriting, data entry errors)
Lengthy processing time

ExpensAble Corporate

Pros

Cuts expense report preparation time up to 65%
Automates the total expense management process
Centralized data can provide company-wide analysis of T&E expenses

Cons

Requires use of technology (computers, browsers, software application)
Requires Internet connectivity for all users

Administrative Costs.

Annual MIS/IT Costs.

SpreadSheets

Pros

Spreadsheets are widely used
Forms are relatively easy to customize
Produces legible reports and fewer calculation errors

Cons

Does not automate processing to save time
Requires double entry into accounting system
Difficult to control version and to deploy latest version to employees

ExpensAble Corporate

Pros

Automates the total process of expense management
Latest versions are automatically deployed to all users
Centralized data can provide company-wide analysis of T&E expenses

Cons

Requires use of technology (computers, browsers, software application)
Requires Internet connectivity for all users

Administrative Costs.

Annual MIS/IT Costs.

Client/Server Systems

Pros

Can be customized to unique company requirements
Can be tightly integrated with other company systems
Gain economies of scale with thousands of users

Cons

Complex system requires lengthy deployment time
Requires IT and help desk personnel to support and maintain
Large up-front capital investment
Not practical for companies with fewer than 100 employees

ExpensAble Corporate

Pros

Provides a ready-made solution to implement "best practices"
Can be configured to your business processes
Company-wide deployment in a matter of hours
Low up-front investment
Does not require internal IT support for ongoing maintenance, upgrades or help desk

Cons

Requires Internet connectivity for all users and administrators
Performance could be subject to Internet traffic jams
May not address "unique" requirements of a company

Administrative Costs.

Annual MIS/IT Costs.


Total Costs
Implementation Setup Fees.
Annual Cost of ExpensAble Corporate Service
Annual Administrative Costs
	Cost per employee hour (salary + benefits factor / 2080 annual work hours)
	Total yearly hours in report preparation
	Total yearly hours in report processing
	Total hours for revisions (5% average error rate - calculation errors, data entry errors, illegibility)
Annual MIS/IT Costs (hardware, database, IT, help desk, annual maintenance)
How much can you save by changing to ExpensAble Corporate? % Savings